Watch out! Unfortunately, we recently fell for a ploy that is not entirely unknown in the IT mail order business. Because we thought that our specialised hardware is not that easy to fence in large quantities, we maybe were a little too careless.

A big international auditing company - one of the "big Four" - and more precisely their technologies department in England won a project for Panasonic hardware and entrusted us with the delivery. Of course, a credit limit was available within three minutes.

After several weeks of negotiations, our English sales team accepted the order, which came on genuine letterhead with the correct VAT ID and signed by an authorised representative. The delivery address was of course not the main office in London, but a warehouse in the outskirts where software was to be installed on the devices. The goods were delivered and the receipt was even signed.

When dunning letters were sent later on, the auditing company was quite taken aback: the employee with whom we e-mailed does not exist. Neither does the delivery address. We then learned from Scotland Yard that goods worth millions were delivered to this address within a couple of days and are untraceable until now.

There is no sign whatsoever of our Panasonic Toughbooks, which seem to be easier to fence than cash drawers. Our credit insurance will not pay, because there was no payment default, but a fraud. The auditing company is upset, but that does not help me.

Leads will appear later. Some laptop is bound to break down at some point and the unsuspecting customer will send his laptop to Panasonic for repair. This means either that the customer was so credulous to buy such goods - my goods -, or I win and get a broken laptop, which will probably not even be up to date by then.

Fortunately, the financial damage is bearable. But we did rethink some of our processes. We deliver to different addresses all the time for our resellers. This is our daily business. However, with first orders and before payment was received, Jarltech will verify delivery addresses much more strictly with the purchaser, and especially: the order itself.

In fact the scheme was well done: even in its demeanour, the auditing company's pretend subcompany was so confusing and complicated as one would expect from one of the "big four". :) At first, even the auditing company itself said it was their order, but that the employee had left the company in the meantime. It took them weeks to find out that the fraud not only did not work for them "any longer" but rather never did ...

All the time while corresponding with the frauds, their e-mail address just was not "auditing-company.com", for example, like the parent company's, but rather "auditing-company-technologies.com". At first glance, this seems logical, but it nevertheless is a completely different domain and probably registered on Bert and Ernie in the Caribbean.

I can therefore give this advice: check which of your products might be on the line. And concerning first orders with differing delivery addresses: hands off! Or check closely. Finally, do not ask for confirmation at the phone number stated on the falsified letterhead ...

Well, let us hope Sherlock Holmes is doing a good job at Scotland Yard and puts the frauds behind bars. Or I will go and get them!